Funeral Program Template Instructions
Kind Designed templates are designed to be as easy as possible for you to use. If you would like to provide feedback or need support, we are available to support you AEST. (Australian Eastern Standard Time).
After you’ve downloaded your template, you can open it up in Microsoft Word.
We recommended you re-save the template under a different name, before proceeding. Just in case you need to go back to the original template provided.
Open the template file. Click File/Save As/’appropriate name’/Save
When you open your template, you’ll see the front page on the right of the A4. The document is designed to be A5 once folded.
Edit the placeholder text
Select the placeholder text, such as the name and dates. Edit.
Change the image
To change the image select the placeholder image or shape. Right-click the placeholder.
This will bring up the Shape Format menu. Click, ‘Shape Fill’, ‘Picture’, and navigate to your image of choice. Insert.
Is that image sitting funny? If it is, it’s an easy fix.
Select ‘Picture Format’ from the top menu.
Click ‘Crop’, and ‘Fill’. This should get rid of any image distortion issues.
To move the image around, click ‘Crop’. This will allow you to move the image to sit in the space as you desire.
If you need to adjust the image edges select the image, right-click, select, Format Shape/Soft Edges.
If you would like to adjust the image colours, select the image, right-click, select, Format Shape/Picture Colour under the image icon as pictured below.
Editing the Order Of Service page may help you decide what you’d like to include in the program. Planning your page order early in makes it easier to move pages around rather than copying and pasting content at a later stage.
If you are happy with the page layout as it is, edit the content on this page, and skip Step 5.
Position the cursor where you would like to insert a page. Then click Insert, Blank Page.
Now, copy the pages you would like to insert and adjust the content table. If lines appear, don’t worry, it’s an easy fix! It’s just the layout table.
You can make this invisible. Just select the table and hiding the table borders under Home/Borders. Select ‘No Border’.
You can delete blank or pages you no longer you need by selecting the content, and pressing delete. If a blank page stubbornly appears at the bottom of the template there are ways to fix that under common problems.
If you’d like to view the now invisible table lines across the whole document, it can be a helpful guide while editing your template.
Select the table. Click ‘Layout’ from the top menu. and select ‘View Gridlines’.
Edit the remaining text, and replace any other placeholder images or shapes as particular to your template.
You can edit the images as detailed in Step 3.
If you find the pages are not lining up, OR, you can’t print a draft at home…
Once you are happy with how your images are sitting, it’s recommended you compress them. This is so your file is small enough to email OR to send to print without ‘crashing’ your home printer. To do so, select an image and navigate to the ‘Picture Format’ menu again. Click, the ‘Compress image’ symbol next to color.
This will bring up the following options:
We recommend you apply your compression options to all pictures. And, select Print (220 ppi).
Good. Now, save your document.
Once you are happy with your layout, it’s recommended you print out a draft to check for any mistakes such as typos, and check that the pages are in the order you need.
Print double-sided, on both sides of the paper. Depending on your printer, you may need to insert the paper manually according to your printer instructions.
Fix any errors before printing more.
You may also like to try different types of paper or card to create the final ‘look’.
Most home printers do not print the document to the absolute edge. This means there will be a small margin around your document. You can either cut this off OR, leave it as is.
To send to a commercial printer, check with your printer if you MAY need what we call a ‘bleed’. This is 100% optional.
What’s a ‘bleed’??
A bleed is a bit of extra margin around the entirety of the document that allows the printer to cut the printed documents to the edge so that no white margin shows. It’s up to you whether you like the white margin, or whether you would rather avoid it.
HOW TO CREATE A ‘BLEED’
To create a bleed you’ll need to customise the size of the document to make it about .5cm (0.1”) bigger.
That might sound daunting, but it’s easier than you think!
Click Layout/Size/More Paper Sizes/Paper and add 0.5cm to the A4.*
That’s 30.2cm wide.
And 21.5cm high.
OR 11.8 by 8.4″ if you’re American.
Now, simply stretch the background images slightly to cover the white edge of the paper.
And that’s it! It’s that easy.
You’ll need to let the printer know your ‘bleed’ is 0.5cm or 0.1″.
Usually they appreciate a PDF file.
To email your file to your printer, export your file as a PDF.
Click ‘File’, ‘Save As Adobe PDF’.
If you have changed any font styles, you may need to double-check you have selected ‘embed fonts’ under File/Options/Save. This is to make sure they appear in the PDF on a computer that may not have those fonts installed.
*TIP: If you have trouble finding the extended Page Setup menu, try selecting the tiny ‘expand menu’ option in the corner of ‘Page Setup’.
Microsoft Word Limitations
Microsoft Word does reduce the resolution of photos, with a print output maximum of 220 DPI (Dots Per Inch). This means, that some graphics are not as crisp when printing on a commercial press.
Microsoft Word does not cater to ‘bleed’ requirements. A bleed is a bit of extra margin to avoid having a white margin around the document. You’ll need to create this manually if you are sending to a commercial printer. Don’t worry though, it’s not too hard! How to do this is detailed under Commercial Printer Instructions.
Word only displays colours as RGB, which is not considered as accurate as what printers use – CMYK. This is a limitation of the program.
However, if you do want to be very specific, the RGB value of the Pantone colours are found on Pantone’s website.
Here, you can find the RGB values of your template colors, and adjust them by entering the RGB values under Colors in Word, OR, providing this information to the printer.
There’s a blank page at the end of my document, how do I delete it?
Word includes a non-deletable end-paragraph that sometimes gets pushed out to a new, blank page at the end of a document. The way to delete the page is to make the end-paragraph fit onto the preceding page. The most sure-fire way is to make the end-paragraph very small (1 point):
- Press Ctrl+Shift+8 (⌘+8 on a Mac) to show paragraph marks.
- Select the paragraph mark.
- Select inside the Font size box, type 01, and then press Enter.
The paragraph now fits on the preceding page, removing the unwanted blank page.
- Press Ctrl+Shift+8 again to hide the paragraph marks (⌘+8 on a Mac).
If that paragraph still doesn’t fit on the preceding page, you can make the bottom margin smaller (Layout tab > Margins > Custom Margins, and set the bottom margin to something small, like 0.3 inches).
Tip: If the paragraph mark has a square bullet next to it, the paragraph might have the Page break before option turned on. To turn it off, right-select the empty paragraph, select Paragraph Settings (Home tab), and on the Lines and Page Breaks tab of the dialogue box, uncheck Page break before.